GoHighLevel + Pabau Integration
Connect Pabau to GoHighLevel and bring your clinic's client list into your sub-account without exports. CRM Connector qualifies Pabau clients using paid invoices and completed, chargeable appointments, imports everyone else as leads when you want them, and keeps running on a scheduled sync so new and updated clients keep arriving.
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Live setup nuance
Pabau qualification is built for clinics, not generic contact dumps
Pabau holds every client a clinic has ever seen, including enquiries that never converted. CRM Connector uses billing and treatment history to decide who is actually a customer, so your HighLevel sub-account reflects real revenue rather than a raw export.
Paid invoices come first
When a client has both a paid invoice and a completed appointment, the invoice wins. The last service date and total on the HighLevel contact come from the most recent paid invoice.
Free consults do not count
Completed appointments only qualify a client when the treatment price is above zero, so consultation-only bookings will not quietly promote an enquiry into a customer.
Contact sync today, more on request
The live integration covers contacts. Calendar and transaction import appear in the setup form as request options, so clinics that need them can ask for custom filters instead of assuming they are already on.
What CRM Connector Syncs
Exactly what data flows between Pabau and GoHighLevel
CRM Connector maps and syncs specific fields from Pabau into GoHighLevel automatically. Here is a detailed breakdown of every data type and field.
Contact sync
The live Pabau integration imports client records into GoHighLevel and classifies each one. Clients with at least one paid invoice are customers, and clients with at least one completed, chargeable appointment are customers too. When both apply, the paid invoice is used for the last service date and total. Everyone else can be imported as a lead.
Fields that sync:
Configuration Options
What you can configure when setting up Pabau
CRM Connector gives you full control over how your Pabau data syncs to GoHighLevel. Here are the options available during setup.
Paid invoice filter
Import clients who have at least one invoice marked as paid in Pabau. These are classified as customers.
Completed appointment filter
Import clients who have attended at least one completed appointment. Zero-price consultation-only treatments are deliberately excluded, so a free consult does not turn a client into a customer.
Lead filter
Import clients who have neither a paid invoice nor a qualifying completed appointment as leads.
Date filter
Set the earliest date CRM Connector should consider. Clients are evaluated on their last-updated date, falling back to their created date, and appointments on their created date.
How to Connect
Set up Pabau in minutes
No complex configurations, no Zapier automations. Connect Pabau to GoHighLevel in a few guided steps.
Install CRM Connector from the GoHighLevel marketplace.
In Pabau, go to Setup → Integrations → Private Apps (Developer Hub) and open your app.
Copy the API key and paste it into the CRM Connector setup form.
Choose whether clients qualify through paid invoices, completed appointments, leads, or a combination.
Why CRM Connector
CRM Connector vs Zapier for Pabau
An honest comparison of how CRM Connector and Zapier handle the Pabau to GoHighLevel integration.
Guided onboarding inside GoHighLevel. Connect Pabau in a few clicks with no external tools.
Requires configuring multi-step Zaps, mapping fields manually, and troubleshooting between two platforms.
Set it once and forget it. CRM Connector handles Pabau sync cycles automatically with zero upkeep.
Automations can break when APIs change. Each scenario requires monitoring and occasional fixes.
Built specifically for HighLevel data models. Recurring sync runs automatically without task limits.
Depends on task volume and automation design. High-volume syncs can hit limits or fail silently.
Flat, plan-based pricing. Your cost stays the same whether you sync 100 or 10,000 contacts.
Per-task pricing that scales with volume. Costs increase as your automation usage grows.
Native HighLevel marketplace app. Installs inside your account — no context-switching, no third-party dashboards.
General-purpose automation platform. Useful for many tools, but not optimized for HighLevel-specific workflows.
Bottom line: Zapier connects thousands of apps with flexible automation logic. CRM Connector focuses exclusively on making Pabau + GoHighLevel integration simple, reliable, and maintenance-free.
Have more questions?
CRM Connector makes integrating external CRMs with GoHighLevel simple and reliable. If you can't find what you're looking for below, reach out and we'll help.
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