Two way
Both systems stay the same. Every sync runs from the leading system into the other, then back.
- You pick whether FreshBooks or QuickBooks Online leads
- Changes on either side travel
- Nothing bounces back and forth
CRM Connector Platform
FreshBooks and QuickBooks Online, kept in step both ways
Moving between FreshBooks and QuickBooks Online, or keeping both for two parts of the business: CRM Connector keeps clients, invoices, payments and estimates the same in both, so nobody books anything twice.
- Official sign in for both
- Either system can lead
- 7 day free trial
Two way, or one way if you prefer
- Clients
- Invoices
- Estimates
At a glance. Clients, invoices and estimates stay the same on both sides, payments included. Below: which field matches which, and what every change does.
Your choice
Two way or one way
Keep both systems identical, or let one feed the other. You decide per record type.
One way
One system feeds the other. Pick FreshBooks or QuickBooks Online as the source; the other receives.
- Good for a migration, in either direction
- A read copy for a colleague or partner
- Switch a record type to two way later
Fine tune it:A different choice per record typeOnly invoices from a date you pickOnly sent or paid invoicesEveryone, customers only or leads onlyEvery 30 minutes up to every 3 days
Record by record
What travels, and what each change does
Pick a record type and the system where a change starts. On the left, which field matches which and when it travels; on the right, what that change does on the other side.
Starts in
Fields- First nameBoth waysGiven name
- Last nameBoth waysFamily name
- OrganizationBoth waysCompany name
- EmailBoth waysPrimary email
- Business phoneBoth waysPrimary phone
- StreetBoth waysBilling address
- Street line 2Both waysBilling address line 2
- City, province, postal codeBoth waysCity, state, postal code
- CountryBoth waysCountry
- Not in FreshBooksOnly in QuickBooks OnlineHas paid invoices
It happens in FreshBooks, then in QuickBooks Online
A new contact
Looked for in QuickBooks on email, then name. Updated when found, created only when nothing matches.
Name, company, email, phone or address changes
The same change is made to the QuickBooks customer on the next sync.
A company, phone or address part is emptied
Emptied in QuickBooks too.
- Before anything is created the other system is searched first, so nothing is created twice.
How a sync runs
One sync, step by step
What happens every time the integration runs, in the order it really happens. Pick which system leads and watch the records move.
Which system leads?
Connections
CRM
Step 1 of 10
Both connections are checked
Credentials for FreshBooks and QuickBooks Online are checked and sign in tokens refreshed automatically. If a connection was removed on either side, the integration pauses and you get one message with a reconnect button.
Conflicts
When both sides changed the same record
- For each two way record type you choose whether FreshBooks or QuickBooks Online leads. The leading side always runs first in a sync.
- It only matters when the same record changed in both systems between two syncs. Every other change simply travels.
- A record is never moved backwards by a sync: a paid invoice is not reopened, a decided quote is not undecided.
Between two syncs
The due date of the same invoice is changed in both systems
Leading system
10 October12 OctoberTwo different values. Run the sync to see which one both systems end up with.
Good to know
What is particular to this pair
What holds for FreshBooks or QuickBooks Online on its own is on its own page.
- Each keeps its own invoice numbers
- QuickBooks numbers an invoice from FreshBooks itself unless custom numbers are on.
FAQ
Questions about FreshBooks and QuickBooks Online?
Every answer below is true for the app as it runs today. If something is not covered, ask us and we will answer in plain words.
Yes. Clients, invoices and estimates sync in both directions, and you choose which system leads when the same record changed on both sides.
Yes. Pick FreshBooks as the source and one way: clients, invoices and estimates arrive in QuickBooks, with a sync from date if you want only recent history.
A payment in either system becomes a real payment on the invoice in the other, for exactly the amount newly paid.
No. Before anything is created in FreshBooks or QuickBooks Online, the platform looks for the same record first and updates that one instead. Records synced before stay linked.
The platform notices on the next sync, pauses the integration and sends you one message with a reconnect button. Reconnecting takes one step, and syncing picks up where it left off without creating anything twice.
From every 30 minutes up to every 3 days, depending on your plan. Every plan includes a 7 day free trial.
Ready to connect FreshBooks and QuickBooks Online?Start your 7 day free trial
Sign in to FreshBooks and QuickBooks Online, pick which one leads or sync one way, confirm what syncs, and watch the first sync run.